So what actually needs to change?
The problem isn’t chat or project tools.
It’s that work and communication live in different places, so you end up chasing.
Choose another country or region.
This page explains why even well-run architecture, engineering, and construction firms struggle with coordination, despite using chat apps, emails, and project management tools. And how Arkchat sits between chat and project management – organising work directly from everyday messages, without changing how your teams communicate.
When tasks live in one tool and conversations happen in another, work fragments.
Important decisions get buried in chats. Follow-ups turn into chasing.
Most AEC teams plan in one place and work in another. Arkchat brings work, messages, tasks, and approvals back together, inside everyday chat.
Instead of doing real work, senior team members spend hours chasing updates, “Did you send this?”, “Has this been done?” Stress builds, and valuable time is lost.
The problem isn’t chat or project tools.
It’s that work and communication live in different places, so you end up chasing.
Arkchat sits between chat and project management, organising work directly from everyday messages, so you stop chasing.
Architects, engineers, contractors, vendors, and clients all need to collaborate. But sharing one WhatsApp group or one project tool exposes internal discussions, commercial details, and unfinished decisions. So teams create workarounds, separate groups, emails, calls, coordination breaks again.
SolutionArkchat lets you collaborate with external teams inside the same project while keeping internal conversations private. External members see only what’s relevant to them, while your team keeps full control, context, and history – in one place.
Site teams, consultants, and clients struggle to understand each other. Simple instructions get misinterpreted, causing delays and rework.
With Arkchat, each person chats in their own language. Messages are translated instantly for the rest of the team, so work moves without confusion.
Project discussions happen all day, in chats, calls, and quick messages.
But sometimes, decisions, responsibilities, and next steps stay buried inside those conversations. That’s when progress slows down and chasing begins.
They can be converted into tasks and follow-ups directly from the conversation, with context intact. Work moves forward without constant reminders.
Decisions, drawings, BOQs, and approvals get buried in long chats and emails. When questions come up later, teams waste time searching or redo work.
Arkchat organises every discussion by topic, so messages, files, and approvals stay linked. Anyone can instantly see the full context, even months later.
Drawings, reports, and site photos move through chats, emails, and drives. Teams open different versions, act on outdated information, and rework follows, especially on site.
Upload files directly inside chats or tasks. Every drawing, document, or photo stays linked to its discussion and updates automatically.
When you’re ready for structured delivery, Arkchat supports WIP, Shared, Published, and Archived stages – ISO 19650 aligned, without complexity.
In AEC projects, actions are agreed during concept discussions, design reviews, procurement calls, site meetings, and handover walkthroughs. But tasks get lost between chats, emails, and tools. Ownership fades, priorities change, and follow-ups depend on memory. That’s why chasing never really ends, even in well-run projects.
SolutionWith Arkchat, tasks are created directly from everyday messages, whether they relate to design, procurement, execution, or handover. Each task stays linked to its original discussion, assigned clearly, and tracked until completion, so work moves forward at every stage, without constant follow-ups.
Design changes, RFIs, variations, and sign-offs are discussed in chats or calls, but decisions aren’t clearly recorded. Teams wait, follow up, or move ahead at risk. Delays pile up, and accountability blurs.
SolutionIn Arkchat, approval requests are created directly from conversations. Decisions stay linked to the discussion, status is always visible, and everyone knows what’s approved, rejected, or pending, without chasing.
Delays surface too late. Whether you use spreadsheets or chats, risks stay hidden until they cost you time and money.
Tasks and approvals clearly show what’s stuck and who it’s waiting on. You spot risks early, take corrective action, and keep timelines under control.
By the time updates reach you, they’re already outdated. You rely on calls, meetings, and forwarded messages just to understand what’s on track and what’s slipping. Instead of leading the business, you’re firefighting across projects.
SolutionArkchat gives you real-time visibility across every project, task, and approval, directly from everyday conversations. You can instantly see what’s pending, what’s delayed, and who’s responsible, without asking for updates or scheduling review meetings.
Make decisions early, intervene on time, and stay in control, without slowing your teams down.
In AEC projects, delays turn into arguments fast. Instructions get shared on calls, chats, and site visits. Weeks later, no one agrees on responsibility. Teams start blaming each other, relationships suffer, and disputes eat time, money, and trust.
SolutionWith Arkchat, every instruction, task, and approval is linked to its original conversation, timestamped, and assigned to the right person. There’s no rewriting history, no finger-pointing, and no confusion.
When accountability is clear, delays reduce, disputes disappear, and projects move forward with confidence.
Tasks, approvals, and decisions happen in chats and calls. When projects slip, there’s no clear record of who delayed what, so you end up chasing people or guessing.
SolutionArkchat tracks tasks and approvals as work happens. You can instantly see what’s pending, who’s responsible, and where delays are, without follow-ups or meetings.
Changes get approved, but updates scatter across chats, tasks, and emails. Teams fall out of sync, leading to delays and rework.
In Arkchat, updates, tasks, and approvals stay together. Everyone sees what changed, who approved it, and what’s next, instantly.
Quotes, samples, and specs disappear across inboxes and you keep chasing vendors weeks later.
Discuss products, share specs, get quotes, and approvals, all in one organised thread inside Arkchat. No lost emails. No follow-ups.
Chats, drawings, and client decisions live on personal devices. The moment someone exits, your firm loses control of its own work and IP.
Arkchat keeps all messages, files, and approvals inside your company workspace. Access can be revoked instantly, without losing history, context, or control.
You deliver excellent work, yet opportunities depend on referrals, chance introductions, or who remembers you next. Many capable AEC teams lose projects simply because they aren’t visible where decisions actually start.
Share your services, projects, and expertise on Arkchat, where architects, engineers, contractors, and buyers already collaborate. When someone looks for help, you appear inside the conversation, not on a forgotten directory.
Post. Get discovered. Collaborate.
